Service 03 — Business Bookkeeping
Ongoing bookkeeping that keeps your digital asset activity integrated with the rest of your accounts — consistent, accurate, and one less thing to manage.
What this delivers
Businesses that transact in digital assets often end up with a gap in their books — the crypto side handled separately, inconsistently, or not at all. This service closes that gap, so your accounts give a complete and reliable picture of your finances.
Digital asset transactions recorded alongside your regular business finances — not in a separate system that has to be reconciled manually at year end.
The same methodology applied each period — so your books remain coherent over time and your accountant or auditor can follow the trail without difficulty.
When your digital asset activity has been properly recorded throughout the year, your annual accounts and any reporting obligations become significantly more straightforward.
What many businesses face
Most bookkeeping services handle traditional transactions comfortably — but digital asset activity, with its volatility, multiple transaction types, and chain-level detail, sits outside what they typically deal with.
Recording digital assets at the correct value on the correct date — and handling the accounting treatment for price changes — requires consistent methodology that many businesses haven't established.
A month of unrecorded activity is manageable. Six months or a year creates a backlog that's considerably more time-consuming — and more disruptive — to sort out at the end of the period.
The underlying issue
Businesses using digital assets often reach a point where they realize their books don't accurately reflect what's happened — not because anyone made mistakes, but because the tools and processes in place weren't designed for this kind of activity.
This service is designed specifically for that situation: ongoing, specialist bookkeeping that integrates your digital asset activity with the rest of your accounts, from the start of each month.
How we handle it
Rather than forcing digital asset activity into categories it doesn't fit, we work with the specifics — recording transactions in a way that's accurate, consistent, and coherent with your wider accounts.
Each month's digital asset activity reviewed and entered into your books — purchases, sales, receipts, payments, transfers, and any other relevant events — with the correct values and dates applied.
A single, documented approach to valuing digital assets applied consistently each period — so your accounts remain comparable over time and any variance is real, not a product of methodology changes.
Digital asset entries recorded in a way that fits your current chart of accounts and bookkeeping structure — not a parallel system that needs bridging, but part of the same set of records.
Monthly bookkeeping completed within an agreed timeframe each period, with clear records available to you, your accountant, or your finance team whenever needed.
Working together
Once we've set up the approach and agreed on how activity will be recorded, the ongoing process is straightforward. You share your monthly activity — in whatever format you're already working with — and we take care of the bookkeeping.
There's no need for you to learn new systems or change how you operate. The goal is to fit around your existing processes, not add to them. If something in a given month is unusual or needs a decision, we'll flag it and discuss rather than guess.
Your accountant receives books that include the digital asset activity properly accounted for — which means fewer questions at year end and a cleaner process overall.
Investment
Straightforward monthly pricing — agreed at the start, consistent each period.
Ongoing monthly bookkeeping for your digital asset activity, integrated with your existing accounts and delivered within an agreed timeframe each period.
What's included each month:
Pricing starts at $520 per month. For businesses with higher transaction volumes or more complex activity — multiple entities, DeFi protocols, or cross-chain operations — we'll discuss the specifics and confirm a monthly figure before starting.
Why it works
The difference between generic bookkeeping and bookkeeping that properly handles digital assets is significant — especially when it comes to year-end accounts, audits, or any situation where your records need to stand up to review.
We understand how different digital asset transaction types behave — payments received in crypto, on-chain exchanges, staking, liquidity positions — and record each appropriately rather than forcing them into generic categories.
Records maintained with a full audit trail — source transactions, valuations, and methodology documented. If your accounts are reviewed internally or externally, the digital asset side holds up the same way the rest does.
An ongoing arrangement rather than a year-end scramble. Keeping records current each month is considerably less work — for us and for you — than reconstructing a year of activity under pressure.
Setting up
Starting with a new bookkeeping arrangement typically takes a short setup period — usually one to two weeks — during which we review your existing accounts structure, agree on methodology, and establish the workflow. After that, the monthly process runs smoothly from the first period.
Our commitment
The approach we use is written up and available to you — not a black box. You, your accountant, or any future bookkeeper can see exactly how the records were prepared.
Questions from you or your team answered in a reasonable timeframe. If something unusual comes up in a given month, we'll communicate about it rather than making assumptions.
We work on a monthly basis. If your situation changes or you need to make different arrangements, your records are yours — organized and documented so the transition is as smooth as possible.
Get in touch and describe your business and the digital asset activity involved. We'll give you an honest picture of what the arrangement would look like — before you commit to anything.
Getting started
Setting up proper bookkeeping for your digital asset activity is a one-time effort that pays off every month that follows.
Send a message describing your business, the digital assets you transact in, the platforms you use, and roughly how much monthly activity is involved.
We'll review your situation and come back with a proposed setup — how we'd integrate with your existing accounts, the methodology we'd use, the monthly fee, and how the workflow would run.
After a brief setup period, the monthly bookkeeping runs smoothly — your activity recorded accurately, your accounts updated, and your team able to focus on the business itself.
Ready when you are
Whether your digital asset activity is straightforward or complex, get in touch and we'll give you a clear picture of how the arrangement would work — at no obligation.
Get in touch with BalanovaWe respond within one business day.
Other services
Each service addresses a distinct part of digital asset accounting.
Careful reconciliation of activity across wallets and exchanges into accurate, well-organized records — a solid foundation for any reporting or bookkeeping that follows.
Learn more →Clear records of disposals and resulting positions for your return — explained in plain terms so you understand what's reported and why.
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